Commodore Free 37/Commodore_Free_Issue_37_2010_Commodore_Computer_Club.d64/ccc uk rules

Text File | 2023-02-26 | 9KB | 310 lines

*************************************
 COMMODORE COMPUTER CLUB (UK) RULES
           AND REGULATIONS
*************************************
http://commodorecomputerclub.co.uk/vi
ew.php?art=ccc_rules&loc=documents

Commodore Computer Club (UK) rules
and regulations:

These rules were agreed on Saturday
26th July 2008 at our first meeting
held at Blackburn, Lancashire. They
cover all rules of the running of
the Commodore Computer Club (UK),
herein referred to as 'the club',
and also regarding complaints made
to the club, and membership of the
club.

(1) Membership subscriptions,
raising funds and re-selling items.
(a) All members will pay a
membership fee as follows: 3 for
six months, 5 per year and life
membership at 30. This fee will
entitle the holder to free entry to
the meetings, and special limited
areas of the website, such as
private forums and exclusive
downloads, should we get anything
exclusive to download. Membership
will always be back-dated to the
start of the month in which the
member took out the subscription, so
that everyone joining in the month
of April for one year will see their
membership expire on the 31st of
March the following year.

(b) We should have a 'Commodore
Computer Club Shop', which will
stock all of the latest hardware
mods and sods for Commodore
computers where possible. To stop
the 'Maurice Randall' effect, in
which the club will have to repay
people for not receiving their goods
because they haven't been delivered
but have been paid for, items will
only be on sale if they are in stock.

(c) There will be two prices, one
for members (cost of item + postage
and packing + 10%), and one for none
members (cost + postage and packing
+ 20%).

(d) Any members that do work for the
club, organising events, donating
items for auction, coding, or are
otherwise active, with exception to
posting on forums and turning up to
meetings, will be considered for
free membership and/or lifetime
membership on merit based only on
work they have done for the club. In
certain instances, will include what
they have contributed overall to
Commodore computing or gaming during
their life-time, should any
'Commodore legends' show sufficient
interest to join the club.
(2) Events, software and other
developments.
(a) Any money that is raised by the
club should be used primarily for
setting up events, or bolting onto
other events as appropriate This is
to go towards, or cover costs of van
hire, hotels, and food and drink, so
the person or people who are willing
to travelling to these events, man
stalls and generally promote the
club and its work are not be out of
pocket as far as possible.

(b) Profits made from items sold at
events should contribute to cover
the costs of attending, or hosting,
and/or expenses accrued during the
event. This will not include monies
raised from membership subscriptions
paid for during the event.

(c) The club should also seek to
raise money for the purpose of
developing hardware and/or software
that will benefit Commodore users in
the UK and world-wide, and such
items could therefore be sold
through the club Shop.

(d) Payments to developers who are
commissioned to work on behalf of
the club should not be made in
advanced or up front unless
otherwise agreed by the treasurer
and chair-person, and any other two
members. This should be openly
discussed with all members either in
private members areas of the site,
or at an organised meeting as
appropriate

(e) Hardware that is commissioned on
behalf of the club which reaches
production should be sold at a small
profit, and monies raised to put
back into the clubs funds.

(f) If it is agreed that the club
should commission entertainment
software, the productions should be
available to download for free from
the site for members only.
Real-media versions should also be
sold through the shop with
non-members able to buy copies,
though at a higher price than
members.

(g) Any software commissioned by the
club will either be purchased
outright, paying the programmer an
agreed fee on completion, or paying
a lesser fee and splitting the
profits at an agreed rate. This
should be discussed on a
case-by-case basis. The chair-person
and treasurer, and two other
members, must agree which method
should be implemented.

(3) Meetings and monies.
(a) The club should hold an annual
general meeting in which members
have a say in its running, and are
able to make suggestions and table
official club business for the year
ahead. Membership subscriptions
should be reviewed at the annual
general meeting, and any price
increases must be agreed by the
chair-person, treasurer and at least
two other members.

(b) There should be an annual audit
of the clubs finances, with a
news-letter at least every three
months. The audit should be
published before the annual general
meeting, and this and the
news-letter should be available to
current members online in the
private member areas. Former members
may request this information, which
will be granted on a case-by-case
basis.

(c) Members will be able to attend
any events that organised and run by
the club for free when ever
possible, whilst non-members will
pay a small signing in fee of at
least 2.50. With agreement with
other event organisers, and at
events that the club is attending in
an official capacity, we will work
towards getting members a discounted
entry fee.

(d) All monies raised will go back
into club funds.

(4) End of line.
(a) If it is apparent that the club
is not running within its means to
the extent that it is likely to
fold, or that legal action against
it will lead to the club being
dissolved, all club assets should be
sold or auctioned off, the monies
raised pooled and members will be
refunded their current subscriptions
based on the length of time they
have been members. The
longest-serving paying members will
be refunded first as appropriate,
either partially or fully depending
on the financial circumstances at
the time. The newer members will be
dealt with last.

(b) Personal donations to the club's
funds can never be fully refunded,
and are not guaranteed to be paid
back at all depending on the
circumstances.

Club complaints procedure:
Phase 1: Where a complaint is made
against the club, or one of the club
members, there should initially be a
private apology between the club or
individual and the plaintiff. This
apology should be for 'any undue
harm or upset caused', and will not
amount to an admission of guilt or a
retraction in any way. The club will
not be able to force any of its
members to make this initial apology
except in the instance that the
individual has clearly and
admittedly worked on the clubs
behalf in the matter specifically
relating to the complaint that has
been lodged.

Phase 2: The matter should then be
investigated to establish the facts.
If it is deemed that an individual
club member has not been acting on
the clubs behalf with regards to the
specifics of the complaint, then
this becomes a personal matter
between the two parties. The club
should therefore stop any further
investigations or involvement in the
matter.

Phase 3: If the complaint lacks any
real evidence, or it is felt that
the findings are not conclusive,
then the matter should be closed.
Neither the club, nor any of its
members, should therefore discuss
the matter publicly. All findings
should be reported to the plaintiff,
and the matter should be considered
closed from the club's point of view.

Phase 4: Where a complaint is
upheld, a public apology and/or
retraction should be published
through the official website, and in
the newsletter. The club should also
give the plaintiff the opportunity
to give his or her point of view
through the website and/or
newsletter as appropriate In this
instance, the case will be
considered closed from the club's
point of view unless the plaintiff
wants to take the matter further
through due legal process.

Emergency phase: If at any point
during this process the plaintiff
feels aggrieved to the extent that
he or she instructs a solicitor to
take the matter up against the club
or club members who have clearly
being acting on behalf of the club
in this instance, the club should
then consider its legal position on
the matter, and a meeting should be
set up with the principle members of
the club within two weeks of
receiving legal notice to discuss
the matter, and what to do next.
Obviously, one would hope that any
complaint would ever get to this
stage.

Membership:
People who join the club will have a
personal membership to it. They may
not join the club as a company,
publisher or software distributor or
hardware vendor.

Newsletter and reviews:
The Commodore Computer Club (UK) is
an independent user group which will
review and stock all appropriate
wares. We will do so on merit only,
and invite all members to have their
say about any literature published
through the newsletter or any
reviews written on behalf of the
club. We will invite hardware and
software vendors and publishers to
have their say on reviews written,
and we will publish their comments
through the newsletter.

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